Executive Assistant - 14 Month Fixed Term Contract

Vollzeit | D sseldorf, NORDRHEIN WESTFALEN | 10 Monate
Diese Position ist möglicherweise abgelaufen!


D sseldorf


Worker Sub-Type:

Contract (Fixed Term)

 Job Description: 

Be part of something special; come join the Secusmart Team!

Secusmart, a subsidiary of BlackBerry Limited, is the leading expert in the development and implementation of comprehensive anti-eavesdropping solutions for German government agencies and organizations responsible for the provision of emergency services as well as governments and public authorities outside of Germany. With teams in Germany and North America, we secure enterprise information and applications on today’s most popular mobile devices and platforms, protecting both business and personal data.

Are you the person we’re looking for?

Secusmart are looking for an experienced Executive Assistant to join the team for a 14 month maternity cover. You will support Secusmart’s two Managing Directors from complex travel arrangement, to inbox and calendar management.

In return for your talent and enthusiasm, we will provide you with an attractive compensation package and the opportunity to thrive in a dynamic environment, working alongside outstanding colleagues. In short, you bring the talent and we provide the environment, tools and resources for you to succeed and accelerate your professional growth & development.

In this role, you will:

  • Be responsible for managing complex travel arrangements across Europe, US and Asia, including:
    • Visa arrangement
    • Route planning and travel coordination to utilize time as effectively as possible
    • Sourcing of best possible pricing
  • Proactive calendar scheduling management
  • Manage inboxes and incoming mail effectively, prioritizing and ensuring all is dealt with correctly
  • Manage expense reconciliation
  • Organize meetings, and assist the Managing Directors in preparing any documents and presentations
  • Meet and greet internal and external visitors at all levels of seniority

You will have:

  • Significant previous assistant experience at a senior level
  • Experience in managing complex international travel
  • Strong Microsoft Office experience, with advanced Excel and PowerPoint
  • Ability to learn processes and technology quickly,
  • An adaptable approach with ability to juggle changing priorities
  • Very strong organizational skills, with exceptional attention to detail
  • Strong verbal and written communication skills, with tact and diplomacy
  • Ability to cope under pressure, and confidence dealing with senior level colleagues and to challenge where necessary

Interested to learn more? We’d love to hear from you!


Job Family Group Name:

Business Practices & Operations

Scheduled Weekly Hours:


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