Event Marketing Project Coordinator

Vollzeit | Frankfurt am Main, HESSEN | etwa ein Monat




Job Purpose:

• Provide support and execute event logistics for all major Citi businesses in their relations with existing customers and in new client development across Citi
• Supporting the Global Event Marketing Department in EMEA, with special focus on the German and CIS Clusters
• Administrative tasks and ad hoc projects

Job Background/context:

• Admin and events experience in a Corporate environment
• Reporting directly to the Event Marketing Senior Project Manager and matrix reporting in country to Oliver Ruppert, Facilities Management Country Senior Manager

Key Responsibilities:

• Organise conferences, seminars, closing dinners, and industry sponsored conferences for internal and external clients
• Provide support and/or arranging EMEA-based meetings and events pre-event and on-site including CEATS events as required
• Provide support at varying levels to all members of the department as required, focusing on the Germany and CIS Clusters
• Support low touch events in EMEA including onsite booths and internal events
• Provide support on arranging logistics for larger events in partnership with other planners
• Support with event related graphics and researching gift ideas and event proposals for events
• Execute compliance of Firm's policies with regards to compliance, audit and risk, and finance
• Maintain data integrity within the event management database
• Processes other ad hoc financial transactional requirements as required
• Production of relevant metrics and manipulation of data from systems accordingly

Job involves:

• Researching and preparing proposals for meetings and events
• Project management from inception to completion including all logistics, onsite support and closure of event audit files
• Working on prescribed budgets, preparing detailed pre-event and post-event costings
• Direct liaison with internal business areas across Citi and external corporate clients and investors
• Carrying out site-inspection trips and providing on-site management of events in EMEA (involves evening and weekend working on events)
• Processing invoices and financial transactions for the EMEA team as required
• Supports the team in meeting documented audit requirements focusing on Germany and CIS

Development Value:

• Job-holder will have the responsibility to own projects from inception to completion dealing with a wide variety of internal and external clients
• A broad range of projects will enable job-holder to experience many different aspects of Event Marketing and allows for plenty of creativity
• Opportunities to work on projects across EMEA
• Develop a broad understanding of compliance requirements pertaining to events at Citi
• Opportunities available to take on additional responsibilities / extra-curricular activities.

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